Exhibitor Logistics Resources
for Pharmacovigilance and Risk Management Strategies 2019
Tabletop Schedule – Exhibit Hall is the Ambassador Ballroom
| Sunday, January 27 |
1:00-5:00PM |
Tabletop Set-up |
| Monday, January 28 |
10:00AM-7:00PM |
Exhibit Hall Open |
| 7:15-9:45AM |
Tabletop Set-up |
|
| 10:15-10:45AM |
Refreshment Break in Exhibit Hall |
|
| 12:15-1:45PM |
Lunch Break in Exhibit Hall |
|
| 3:00-3:30PM |
Refreshment Break in Exhibit Hall |
|
| 5:00-7:00PM |
Networking Reception and DIA 2019 Program Launch in Exhibit Hall |
|
| Tuesday, January 29 |
9:45AM-4:30PM |
Exhibit Hall Open |
| 10:00-10:30AM |
Refreshment Break in Exhibit Hall |
|
| 12:00-1:30PM |
Lunch Break in Exhibit Hall |
|
| 3:00-3:30PM |
Refreshment Break in Exhibit Hall |
|
| Wednesday, January 30 |
9:45AM-1:15PM |
Exhibit Hall Open |
| 10:00-10:30AM |
Refreshment Break in Exhibit Hall |
|
| 11:30AM-1:00PM |
Lunch Break in Exhibit Hall |
|
| 1:15-4:00PM |
Tabletop Teardown |
Conference App
Download the DIA Global App and navigate to the PVRMS 2019 event to view the agenda and speakers, network with attendees and other exhibitors, and get updates throughout the conference. Available for all Apple and Android products – just search “DIA Global” in your app store.Lead Retrieval
Lead retrieval will be available through the DIA Global App provided by DoubleDutch. The Leads feature will allow your exhibit staff to scan an attendee’s badge, providing back their contact information, while allowing your staff to rate the quality of the lead and add any relevant notes. Order Form.Promote your Presence
We welcome you to promote your attendance on your website, monthly newsletters, events pages, and email signatures with the branded meeting banner found here: 300 x 100px or 1200 x 628px. To use, just place the banner on your website, email, events page, etc. and link to the tracking URL provided below:
https://www.diaglobal.org/en/conference-listing/meetings/2019/01/pharmacovigilance-and-risk-management-strategies-conference?utm_medium=referral&utm_source=referral&utm_content=exhibitor_badge&utm_campaign=19002&utm_type=aq
Exhibitor Directory Listing and Staff Registrations
Part of the materials provided to all meeting participants will be an exhibitor directory including a brief company summary. Please login to the online Manage My Exhibits portal on the DIA website and complete the Directory Listing by Monday, January 7.You may also register the personnel included with your tabletop through Manage My Exhibits if they have not already been registered.
Tabletops include one complimentary full meeting registration – if you are planning on sending additional staff, they would need to register as attendees. Rates increase on Thursday, January 10, so make sure any additional staff is registered by Wednesday, January 9.
Tabletop Display Policies
Make sure you and your staff are acquainted with the tabletop display policies and procedures for this meeting. Please do not ship displays that not permitted to be used.
This is a tabletop exhibit and all display materials must be placed on surface of the table. Pop-up tabletop displays may be used, however, pop-up floor displays designed for a standard 10 foot booth or any other floor display may not be used. No additional equipment or displays may be placed in surrounding area. There will not be room for freestanding banners next to your table but may be placed directly behind your table.
Brochure Table
There will be a table in the registration/foyer area where you may also place a stack of brochures. Signage on the table will remind attendees to visit you all in the Ambassador Ballroom. We ask that you limit this to a small stack of a single brochure in order to accommodate all participating companies.Shipping & Handling Information
If you need to ship materials to the hotel, please address your shipment as follows:Omni Shoreham Hotel
C/O The UPS Store
Recipient Name/Company Name and Table #
Recipient Phone #
2500 Calvert St NW
Washington, DC 20008
(202) 756-5348
DIA PVRMS/January 28-30
Box ___ of ___
Please see the UPS Store brochure for specific handling fees and payment options. . Make sure to complete and return the Shipping and Handling Fee Form (found in the UPS Store brochure) with payment to The UPS Store in advance. Packages will NOT be delivered unless payment has been received. Please note any package received more than 4 business days prior to the start date of the event will incur an additional storage charge.